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Example communication you could send to your clients by email/newsletter etc…

Subject: Securing our client data – an important announcement from ABC Ltd

There are times when we need to send our clients personal and sensitive data efficiently by email.

Cyber-crime is a fast-growing threat and email is at the centre of this risk.

We have, therefore, taken the decision to increase security around our email communications that contain any personally identifiable data.

The secure email system that we have chosen is Mailock from cyber security experts, Beyond Encryption.

Ease of use for both ourselves and our clients is a key factor, and I am pleased to advise that the Mailock system is very user friendly.

Any Mailock secure emails we send to you will be encrypted which will protect both the content and any attachments.

The system also requires verification of your identity which ensures that only you can access the email content and any attachments.

To read a secure message

When you receive a secure email from us, open the message and click ‘Read my message’.

We will verify your identity using a question and answer, or a code sent by SMS to your mobile phone.

Once you have successfully met the challenge you will be able to simply read the message.

Not only that but, with a very simple registration process, you can reply to us completely free of charge and with the same level of security.

You will be prompted to register as soon as you reply to your first secure Mailock email from us. This is a very quick and simple process.

If you would prefer to register for Personal Basic Mailock licence before you receive your first secure email, you are able to do so using the link below:

www.besecuremail.com

Meeting the identity challenge, along with registering for a Mailock Personal Basic licence, with qualify you for inclusion in the secure community of verified users at ABC Ltd.

There will then be no identity challenge requirement in subsequent Mailock secure emails, you will simply be required to sign into your Beyond Encryption Personal Basic account.

Please note If you are using Outlook for Windows the Mailock Add-in is also available to you, free of charge, which will integrate these secure emails into your mailbox.

www.besecuremail.com/Download

Adoption of the Mailock secure email system demonstrates our commitment to protecting our clients' personal data and, we are sure that you will agree, that this increased security is a crucial step as part of our ongoing services to you.

For any questions please contact AbcBrokers@......com.