What does the recipient see when I send them a message securely?

When you send a secure message using Mailock there are several different ways the recipient will read it, depending on:

  1. Options you choose when you’re sending the message
  2. Whether they have signed up for an account with us
  3. Whether they are part of your secure community or if you choose to add an optional challenge
  4. If they have a paid account and are using Outlook with our add-in

Let’s start by looking at your send options.

When you send a message using Mailock a check is made to see if the recipient is part of your secure community. If they’re not you will be asked to set a challenge question. Depending on if you’re sending via our secure website, or using our Outlook add-in you’ll see:

Website Outlook Add-in

Tip Even if a recipient is part of your secure community you can still add a challenge if you want to ‘dial up’ the level of security on a message. When you send a message you’ll be told you don’t need to add a challenge but you have the option to add one.

The choices you make on this screen results in the recipient doing things slightly differently to see your message. You can set a challenge question and answer or have Mailock send an authentication code by a text message.

There is an additional option offered when using the Outlook Add-in, called ‘Read without email verification' or RWEV for short (it's possible you may not have this option as it's controlled by your Mailock administrator):

RWEV only affects guest users, in other words people that don’t have an account with us. As we don’t know anything about a guest recipient we do two things when they open a secure message:

  1. Verify they have access to their inbox. This might seem unnecessary as they have just opened an email from you but what if the email had been intercepted? Or forwarded?
  2. Verify their identity using a challenge question and answer (that you set)

If you untick the box for RWEV, step 1 is skipped. This means the security of the message is completely dependent on the challenge question – if you use a question which can be easily guessed the security of your message is compromised.

Tip You will have to set a challenge question every time you send a secure message to a guest as, even though they have successfully confirmed their identity, they don’t have an account to record it against. If they choose to send a secure reply to your message they will be taken through setting up an account with us and they will then become part of your secure community.

Mailock gives you the flexibility to choose what security is added to your message. Depending what you choose when sending, along with whether the recipient has an account with us, results in different ways for the message to be opened. To see what your recipient would see with the different options click on the descriptions below:

The one additional option is if your recipient has a premium account and uses the Outlook add-in. In this case your message will arrive in their inbox and can be opened like any other email.