woman with glasses using laptop to hide her calendar in office 365
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4 min

How To Hide Your Calendar From Everyone In Office 365

The Office 365 calendar is a useful tool for managing your schedule and coordinating meetings with colleagues. However, there may be occasions when you need to hide your calendar from others, such as when you have personal appointments or just to maintain your privacy.

Whether you use Office Calendar for web, or as part of Outlook for Mac or Windows, we'll walk you through the steps to hide your calendar.

Hiding Your Calendar In The Windows Desktop Outlook App

  1. Open Outlook, then click on the Calendar icon in the left side menu to access your Outlook Calendar.
    Hiding your calendar in the Windows desktop Outlook app step 1
  2. In the Outlook Calendar, on the left side of the screen, ensure the calendar you want to hide is selected with a check in the box.
    Hiding your calendar in the Windows desktop Outlook app step 2
  3. Navigate to the ribbon at the top of the page, ensuring you are under the Home tab, before clicking 'Share Calendar'.
    Hiding your calendar in the Windows desktop Outlook app steps 3 and 4
  4. In the drop-down menu, click the name of the calendar you want to edit, and a new window will open displaying the list of people who have access to your calendar.
  5. Work your way through the list of people, choosing whether to change the calendar permission associated with them, or take away their access completely by clicking ‘Remove’.
    Hiding your calendar in the Windows desktop Outlook app steps 5 and 6
  6. Confirm the removal and other changes you have made by clicking 'OK'.
  7. To verify that your calendar is hidden, close and reopen Outlook before navigating back to the calendar permissions window to ensure that the changes applied correctly.

Hiding Your Calendar In The Mac Outlook App

  1. Open Outlook, then click on the Calendar icon in the left side menu to access your Outlook Calendar.
    Hiding your calendar in the Mac Outlook app step 1
  2. Right-click on the calendar you want to edit and click 'Sharing Permissions' from the drop-down menu.
    Hiding your calendar in the Mac Outlook app step 2
  3. A Calendar Properties window should appear showing the list of parties you currently share your calendar with. Click the arrow next to the person’s name you need to edit the permissions for.
    Hiding your calendar in the Mac Outlook app step 3
  4. In the drop-down menu, choose whether to change the level of access the person has or to remove sharing permissions completely.
    Hiding your calendar in the Mac Outlook app steps 4 and 5 
  5. Click 'Done' to finalise your amendments.

Hiding Your Calendar In The Outlook Web App

  1. Navigate to your calendar on the web through whichever Microsoft 365 app you’re using, or by heading to the link directly if you have it bookmarked.
  2. Hover your cursor over the calendar you want to edit, and 3 dots should appear to the right of the calendar name.
    Hiding your calendar in the Outlook web app step 2
  3. Click the 3 dots, then select 'Sharing and Permissions' from the drop-down menu. The Sharing and Permissions window should open, showing a list of people who have permission to view your calendar.
    Hiding your calendar in the Outlook web app step 3
  4. Press the small arrow next to each person to alter the permissions they have, or click the trash icon to remove them entirely.
    Hiding your calendar in the Outlook web app steps 4 and 5
  5. These changes should save automatically, so click the cross on the window to exit when you are finished.

Sharing Your Calendar In Office 365

Changed your mind and want to add someone back to your shared calendar?

Sharing Your Calendar In Outlook (Web)

  1. Open Outlook, then click on the Calendar icon in the left side menu to access your Outlook Calendar.
  2. In the Outlook Calendar, on the left side of the screen, ensure the calendar you want to hide is selected with a check in the box.
  3. Navigate to the ribbon at the top of the page, ensuring you are under the Home tab, before clicking 'Share Calendar'.
  4. In the drop-down menu, click the name of the calendar you want to edit, and a new window will open, displaying the list of people who have access to your calendar.
  5. Click 'Add...' to open the Add Users window.
    Sharing your calendar in Office 365 step 5
  6. Find the individual you want to share your calendar with on the list or search for their name in the search box.
    Sharing your calendar in Office 365 steps 6, 7, and 8
  7. Click their name and then press 'Add'. Their name should appear in the users box at the bottom.
  8. Press 'OK' to confirm your choice.

Sharing Your Calendar In Outlook (For Mac)

  1. Open Outlook, then click on the Calendar icon in the left side menu to access your Outlook Calendar.
  2. Right-click on the calendar you want to edit and click 'Sharing Permissions' from the drop-down menu.
  3. A Calendar Properties window should appear with the list of parties you currently share your calendar with.
  4. Press the '+' icon at the bottom left of the window, prompting a new window to appear.
  5. Search for the person you want to share your calendar with in the search bar.
    Sharing your calendar in the Mac Outlook app steps 5, 6, and 7
  6. Choose the level of access you want the individual to have in the drop-down menu.
  7. Click 'Add' to confirm your changes.

Sharing Your Calendar In Office 365 (Web)

  1. Navigate to your calendar on the web through whichever Microsoft 365 app you’re using, or by heading to the link directly if you have it bookmarked.
  2. Hover your cursor over the calendar you want to edit, and 3 dots should appear to the right of the calendar name.
  3. Click these 3 dots, and then select 'Sharing and Permissions' from the drop-down menu. The sharing and permissions window should open, showing a list of people who have permission to view your calendar.
  4. In the search box, type the email address or name of the person you want to share your calendar with and select them.
    Sharing your calendar in Office 365: on the web step 4
  5. Choose which level of access they have to your calendar, then click 'Share'.
    Sharing your calendar in Office 365: on the web step 5
  6. These changes should save automatically, so click the cross on the window to exit when you are finished.

By following these steps, you can easily share or hide your calendar in Office 365 to keep your meetings private from prying eyes.

Remember that these changes only affect the visibility of your calendar and not your ability to view or manage your own appointments.

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References:

How Outlook Calendar Details, Microsoft, 2024

Reviewed By:

Sabrina McClune, 05.06.24

Sam Kendall, 05.06.24

 

Originally posted on 12 06 23
Last updated on July 4, 2024

Posted by: Sabrina McClune

Sabrina McClune, an expert researcher with an MA in Digital Marketing, was a finalist in the Women In Tech Awards 2022. She excels in conducting and compiling research for B2B tech companies. Sabrina enjoys reading fantasy novels and collecting special edition books.

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